1. HR Database

Our Comprehensive HR Database is a one view system for all your employee data.

  • Automated holiday & lieu entitlements including holiday schemes.

    Holiday pay calculations based on average earnings.

    Fully auditable holiday requests and approvals.

    Accrual reporting based on a company Holiday Year.

  • A facility for recording and monitoring employee absence and disciplinary management.

    Unlimited storage of online documents is provided by EPS.

  • Automated authority to recruit and update employee data request process.

    Security-driven process for sign-off.

  • Holds relevant employee Personal Data: Next of Kin, Skills, Disciplinary, Absence, Study & Training, Appointment and Pay Rate Information.

  • Production of employee contracts of employment to Company defined templates.

    Ability to produce company and hotel letters to employees viewed via MyEPS app.

    Produce Annual Pay Review Letters.

2. Cloud Based T & A

T & A accurately records every hour worked for management verification of hours worked.

  • An integrated mobile T&A solution using GPS via the MyEPS App is included with the system.

    Ringfences – Ability to set perimeter ringfences and restrict use outside of permitted area.

    Biometric finger and facial recognition devices are also available for purchase.

    Approval of hours – Weekly control for HODs to approve scheduled hours vs T&A hours.

    Reporting – Host of T&A audit reporting and lateness trackers.

3. Simple Scheduling

Simple Scheduling with updates that are fast and intuitive, so you are in control.

  • Based on multiple employee categories and scheduling types with compliance analysis.

    Facility to export employees to multiple departments.

    Employee regular hours can be set up to automatically populate a rota.

    Shortcut keys for ease of entry.

    Instant feedback provided to HOD during scheduling activity as to planned performance against benchmark.

    Audit trail of changes made to rosters.

    Advertise available shifts viewed and accepted via MyEPS.

5. Payroll Integration

We specialise in what we do and integrate with others who specialise in what they do!

  • We have considerable experience integrating to 3rd party systems for Payroll, Accounting, ATS, Appraisals and Training systems.

    We can provide an industry standard RESTful API or can-do integration through a variety of technical routes, removing the need for double-keying of data and ensuring both timely transfer of information and accuracy of input.

  • Allocation of additional payroll & benefit costs to individual employees

    Allocate gratuities and service charge from central pots

  • Allocation of expenses with sign-off control

  • Based on weekly cycle used in the interface to 3rd Party Payroll Suppliers

  • Payroll Employee Hours output report giving base information in a standard format for use with an outsourced payroll

6. Compliance

Includes all you need for effective compliance by providing smart triggers, reminders, and workflows.

  • All employee file documents can be attached to individual records, creating a paper-free HR file.

    System prompts and Email reminders can be set against each document type to ensure that they are renewed in a timely manner.

    ATS systems can transfer documents to EPS via SFTP or API.

  • Records training requests.

    Allocates delegates to courses.

    Maintains costs of training, maintains individual and course training records.

    Produces Training Certificates for delegates.

    System prompts and email reminders to assist in compliance for legal training.

    Full suite of reports on training activity.

  • Models Pay, NI & Pension increases.

    Workflow sign-off.

    Automatic updating of employee records, which are passed to payroll.

    Issue of pay review letters.

  • Security-driven process for sign-off and approval of new starters, changes, and timecards with email reminders.

  • NMW/NLW monitoring and audit

    Access Control

    Full and flexible hierarchy of security which can be automatically set by job title to client requirement.

    Automatic termination of access for leavers.

  • Ability to remove expired data and to report for SARs.

4. Productivity

Helps deliver improved productivity to ensure the right people are scheduled in the right place at the right time, based on predefined benchmarks.

  • Measures can be set for all key departments

    Flexed daily for business mix

    Split by day part where appropriate

    Can be controlled centrally

    Traffic light reporting to measure performance

  • Productivity is calculated direct from the department schedules and a business forecast upload. This is updated daily with yesterday’s actuals and tomorrow’s change in business giving accurate up to date results.

    Using this module enables hotels to deliver the staffing levels to operate at maximum efficiency while maintaining service levels.

8. My EPS App

MyEPS allows a mobile dialogue with staff to arrange holidays and communicate shift changes.

  • Employees can view, sign, and print a copy of their current contract of employment.

    The signed document will be saved against the employee record on EPS.

  • An integrated mobile T&A solution using GPS.

    Ringfences – Ability to set perimeter ringfences and restrict use outside of permitted area.

    Reporting – Host of T&A audit reporting and lateness trackers.

  • Employee Self-Service to update personal, emergency contact and bank details.

  • Able to view prior week, current week and next week.

    Notifications when shifts changed.

    Managers can publish available shifts and employees can respond.

  • View Holiday & Lieu record and request future holidays / time off.

    Property defined hierarchies for management sign off.

    Management can respond to holiday requests and auto-populate the rotas.

  • View and download Company documents e.g. Staff Handbook, Policy Statements etc.

    Ability to send company and hotel letters including annual pay review letters.

  • Management can request, view, and print reports from the main EPS system from their mobile device.

  • Provides a system for verifying that all employees have successfully evacuated the building.

Customer Service

Service encompasses account management, helpdesk, technical support, research, consultancy, infrastructure management and on-going product life cycle development.

  • You would be an important client to us, and you would know the people with whom you are communicating

  • They have extensive experience in the hospitality sector, are actively involved from implementation, deliver on-site training and webinars, hold regular client review meetings, and help you get the best from the system

  • The helpdesk team is available Monday-Friday, 9am-5pm, with weekend support provided for technical queries; they respond within 3 working hours, and can agree reasonable fix times with clients if issues arise

7. Reporting Suite

Our powerful reporting suite gives you all the tools you need to run your business, unique colour coding system gives an instant picture of over or under staffing. The extensive reporting suite is available on any device allowing one true picture of costs.

  • Full suite of Cost, Operational and HR Reports designed to give relevant information to the respective user levels.

    Myriad of pre-designed reports in PDF format giving detailed analysis of HR and Cost metrics.

    Graphical summary statistical reports available.

  • Upload facility for entering budget, forecast and actual revenue & benchmark measures information.

    Interfaces with financial/forecasting software can be implemented.

  • Up to the minute labour costs by business centre.

    All cost comparisons are available in Forecast, Reforecast, Current and Actual Mode to allow for changes to be made before cost commitment.

    Full account is taken for all employment on-costs (for example NHI, Pensions and other).

    A detailed analysis of all hours worked against each payment type is provided.

    Detailed record of Lieu earned, Lieu lost and taken is available.

  • Detailed Holiday accrual calculations and holiday burn monitoring built into the system.

Get in touch

Find out how we can help your organisation - we'd love to hear from you.